Jordan Accounting has gone paperless! All our documents in paperless format are available on our computer. Our clients will not only have access to their accounting records, but also a scanned version of their original documents will be filed on our system for them. You do not have to keep your documents organized any more - we do it for you with the scanned images. At the end of the year, we provide you with a CD of all your accounting data. Because we are paperless and because we are live online at all times, you now have seamless accounting. You can also do parts of the accounting that you want to do and leave the rest to us. Just log in to our secure system and enter your invoices - when you receive checks, we can apply these for you. There is never a duplication of effort.
Accounts Payable:
Jordan Accounting office will receive all bills Our clients can fax, scan or mail all of their bills directly to our office for processing. This reduces the amount of paperwork that our clients must go through while enabling us to process all bills as they are received. The client can also gather all bills received either on a weekly basis or twice a month and forward them to us to process. We take those bills and scan them into our system so we are completely paperless.
Enter all bills into accounting system Some companies do not use their accounting software’s account payable module that lets them track their accounts payable. Our office, upon receipt of all bills, will enter each bill received into the accounting system which allows the company to monitor their accounts payable balances on a daily basis.
Pay bills with management’s authorization As bills are entered into the accounting system, our financial specialists will coordinate a payment schedule with management. Jordan Accounting currently writes checks for bill payments on a weekly basis or twice per month. Once a payment schedule is in place, the financial specialist will pay only the bills that management authorizes. Once all the checks have been printed, they will be forwarded to the company for management to review and sign. Company checks are securely kept at our office. The client is given some checks to keep in case of any emergency. If the company writes any checks, that information is to be forwarded immediately to the financial specialist for processing.
Company credit card statement access This access allows Jordan Accounting CPA’s professionals to input transactions as they occur instead of waiting until the end of the month to receive the statement. Without this access we will record transactions upon receipt of the statement. Either way detailed entries will be made so you always have comprehensive information on the company's expenses.
Transfer of funds to cover check disbursements Should the client maintain numerous bank accounts, we will inform management when there are cash shortages that may require a funds transfer to cover that particular account.
Maintain copies of all bills Our office will keep a copy of all bills received. If you fax or scan bills to us, copies will be maintained in a digital format. You will have access to these digital files at all times.
Review accounts payable Our financial specialist will review the company’s account payable aging balances to ensure that the invoices received from the company are reflected.
Accounts Receivable Administration:
Enter customer invoices Our financial specialist will enter customer invoices into the accounting system in order to properly maintain accurate accounts receivable balances.
Mail/email customer invoices Our financial specialist can mail or email invoices to customers if needed.
Contact customers on overdue accounts (soft collection) Our financial specialist can contact customers with a written notice or phone call to inform them of their outstanding balance. Management of the company will coordinate when it is appropriate to contact their customers.
Copies of receipts of customer payments will be sent to Jordan Accounting CPA Clients can have all check payments from customers be sent directly to our office. This allows us to process the payment immediately upon receipt.
Record customer payments received Upon receipt of all customer payments, each one will be entered into the accounting system and posted towards their outstanding invoice to properly reflect the new outstanding customer balances.
Maintain copies of all processed invoices Our financial specialist will keep a copy of every invoice that is processed with a copy of the customer payment if available.
Review accounts receivable Our financial specialist will review the company’s account receivable aging balances to identify long outstanding receivables, and to recommend methodologies for reserving against doubtful accounts.
Bank Account Administration:
Have online read-only banking access This enables our financial specialist to record transactions as they occur such as automatic debits and withdrawals and properly record any customer payments that are wired into the account. This allows us to maintain an accurate bank balance in the general ledger on a timely basis instead of waiting to receive the bank statement after the end of the month to record all of the activity.
Have signing power on check disbursements Management can authorize a Baldwin Accounting signing authority on its checking account thus eliminating the need to forward all processed checks for the company to sign. Of course, this is an optional feature.
Bank statements can be sent to Jordan Accounting CPA This allows the financial specialist to prepare the bank reconciliation immediately upon receipt of the bank statement.
Reconcile bank account The financial specialist will reconcile every bank account maintained by the company, and report unusual activity to management.
Payroll Administration:
Transmit payroll information to 3rd party payroll administrator Jordan Accounting CPA currently has a relationship with several payroll companies to process payroll for our clients, or we work with the company's payroll services provider. The financial specialist gathers the payroll information every payroll period and transfers that information for the payroll company to process. Although we don't administer payroll internally, we provide a seamless solution for your payroll needs.
Enter payroll information into accounting file Once the payroll is processed and the payroll company provides the client with the payroll checks and report, the financial specialist will take the detailed payroll information for that period and enter it into the accounting system.
Compute applicable commissions due If the company has variable compensated employees, the financial specialist will, based on the information and structure set up by management compute the applicable pay for each employee.
Review payroll entries Every payroll period, the financial specialist will review the payroll checks and reports to ensure that the processed payroll reconciles with the information provided to the payroll company.
Call Jordan Accounting and sign up for our Virtual Bookkeeping services now 407-429-4938.
